Can job management software reduce the administrative burden for a trades business? 

The answer is unequivocally yes—the right JMS can change your systems and your life by minimising or even eliminating a whole range of administrative tasks. 

So many trades business owners have reported that good software, implemented to full effect, works miracles when it comes to getting time back in their day. They are freed up to spend time with family, take holidays, and work ON the business rather than just IN it.

Not sure exactly what JMS could do for you? 

JMS streamlines communication within your team

Getting the right information to the right people can be a real time suck. It’s also a crucial task; dropping the ball on this can lead to mistakes, missed appointments, and other issues.

While some forms of communication are better done by humans, the transfer of crucial data can be achieved very effectively and efficiently by a job management platform that suits your operations. A job card acts as a central source of information, making details like schedules, resources, staffing, and client requests easily accessible to those who need to know. With automation features, many JMS can also send out SMS and email reminders to clients and notify staff of important points.

Minimising comms (and therefore the mental load of ensuring everyone’s informed) is a huge weight off the shoulders of most small trades business owners, and it’s one of the most valuable services that JMS offers our clients.

JMS makes scheduling easier

Just by allowing all staff to have access to a schedule that’s updated remotely and in real time, job management platforms take the guesswork (and administrative work) out of scheduling. Features like drag-and-drop capability, colour-coding, and AI assistance can make the task even smoother and minimise costly, time-consuming scheduling errors.

JMS allows you to take advantage of spare moments

Job management software systems invariably have mobile apps which allow full or partial access to all features when you’re on the go. This means that you and your team members can use downtime on site or passenger time in the van to update information and tend to administrative tasks.

Having the option to tick off small admin tasks on the go is a huge time saver. This is often a big factor in the decisions our clients make: which mobile operating systems a particular software is compatible with, how many features are available for use on mobile devices, and how easy it is to give limited access to their team, contractors and other third parties.

JMS makes paperwork faster and easier

Creating an invoice or quote from scratch every time eats up time like nothing else. It could also be considered wasted labour, when so many of your invoices will be the same as or similar to previous ones. 

With autofill, templates, live price lists, and other handy technology assists, you can make this type of paperwork a much quicker task and cut down the amount of time spent chained to your desk. Getting invoices and quotes out promptly is a mark of good customer service and also helps to improve your cashflow—job management software can make it a much more attainable prospect.

The examples provided above are just a few of the ways that the right JMS can reduce the burden of your business administration and make your life as a business owner much easier. Ready to find out for yourself? Get in touch with the FreeUp team and let us help you find the software that suits and enhances your unique systems.